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Login and Release Notes
By Mohamed Ali and 2 others
• 7 articles

Release 2.3.0

***All new releases features will be added here*** Attendance Setup has never been easier 1. New attendance policy setup look and feel enhancement, an easy wizard that takes user into steps to setup their attendance policies 2. Copy Policy, new feature in creating attendance policy that allows user to create one policy and replicate it as many times as they need 3. Handling 4 new shift types (Flexible Hours Shift, Free Attendance Shift, Scheduled Shift, Single Sign Shift) 4. Copy Shift, new feature in creating shifts that allow user to create only one shift and replicate it with its related rules (Overtime, Late, Early Out) as many times as they need 5. Shift Exceptional Days, new feature has been added to help client that has same shift with different attendance timing on specific days of the week 6. (Early Check Out, Missed Check Out, Absence, Late & Overtime) deduction/addition from/to leave balance or salary 7. Attendance overtime auto calculation or manually requested by employees/managers through Overtime Request Attendance Machines 1. Defining fingerprint machine groups based on business units 2. Now attendance can be imported from ZKTeco machine, Hikvision machine and ZKTeco application database file 3. Now user can test connection to fingerprint machines and fingerprint database files while defining Machine Groups 4. Now user can set back, relax and let PayDay import fingerprints in specific times every day 5. New Middleware application that can be downloaded and installed only once to allow user to manually import attendance from defined machine groups Attendance Geo Location 1. New feature Geo Location definition based on live map 2. New feature have been added to allow employees check in/out from (Geo Single Location, Geo Free Location, Geo Multi Locations) 3. New feature that allows HR and Managers to track their employees' check in/out Geo Location on the map 4. Attendance Scheduler 1. New feature has been added to allow HR and Managers to schedule their employees' shift schedule on weekly basis Attendance Tracking 1. Now user can manually import attendance from specific machine, if user has access to multiple machines 2. New Icons to represents check in/out status and check in/out source (machine, manual modification, mobile) 3. 4. Now mobile attendance instantly update attendance tracking and attendance related dashboards Requests 1. Excuse request enhancement, to facilitate usability 2. 3. New Overtime request, to handle manual overtime Leave Balance 1. Loader enhancement to facilitate balance bulk update and/or creation Applicant Tracking System - New feature has been added to allow HR users to record applicants’ data , applicant documents (CVs, Certificates, Experience Letters, etc...), interviews information and to hire applicants as employees with all entered data Mobile 1. Employee search feature has been added to Inbox\Pending My Approval to allow user to search for employees 2. Now users can login to PayDay by email as well as mobile number 3. Now PayDay sends requests status (new request submission, request approval, request rejection, etc...) notification on web portal as well as mobile application 4. Now Admin and HR can unblock users Reports 1. Enhancing Active Employee List report by adding new Parameters (Role and Manager) and adding new columns to the report (Probation Period (Start/End) Date, Contract (Start/End) Date and Employee's User Role) 2. New Overtime Requests Report 3. New Promotion Requests Report 4. New Transfer Requests Report Support 1. Adding support chat access to HR role

Last updated on Dec 02, 2024

Release 2.4.0

New Features Employee Data Uploader - New feature has been added to the Employee Fast Loader and Employee Detailed Loader, that now you can load undefined departments and jobs and the system will automatically define them on your behalf to ease onboarding process Attendance Management Setup - New feature has been added to attendance policy setup so you can control attendance rules (Excuse, Absence, Missed Out, Lateness, Early Out) rest period, either as per Gregorian calendar or as per Payroll calendar - Now attendance details setup on employee profile is being recorded, displayed and used as history for each employee, and history is recorded based on manual update from the view employees screen and through the import employees’ loader Attendance Scheduler - New feature has been added to repeat last week shift schedule of the employee to future weeks automatically Attendance Tracking - Now if an employee is on leave, leave name will appear in the attendance tracking for each employee - Now attendance related approved requests will appear on attendance tracking under shift details - New attendance source icons have been added to inform the user of the source (Check In/Out) either it’s a permission or mission - Mission hours have been added to the attendance tracking - Excuse hours have been added to the attendance tracking - All check-in/out is being recorded and displayed on attendance tracking details under punches tab, as well as location name, location map, attendance machine IP, and mobile device IP, for each check-in and check-out GEO Attendance - Now each employee can see their assigned shift details when they submit check-in/out from Fawry PayDay mobile application Leave Management - New feature has been added “Allow Negative Balance” to allow employee submit for leaves even if they have their current year balance, and negative balance to be compensated from next year balance Requests - New feature has been added to allow Admin & HR users to print requests from request screen Enhancements Applicant Tracking System - Search field, page navigation, and page performance enhancement Attendance Management Setup - Enhancing copy shift and copy policy functionalities as well as performance enhancement Requests - Enhancing Penalty request to accept decimals in both penalty types (Days & Amount) - Enhancing Letter request on Fawry PayDay mobile application to allow employee to download PDF soft copy from their letter after request is fully approved - Enhancing Mission request details when displayed from inbox under my requests and pending my approvals area on Fawry PayDay mobile application Reports - Enhancing Attendance Details Report, by adding Mission name, Mission hours, Excuse Name and Excuse hours View Employees (Employee Profile) - Increasing size of employee picture to increase employee picture visibility

Last updated on Dec 02, 2024

Release 2.4.1

New Features Select Employee Group - Shift Type and Work Group have been added to Select Employee Group, to give users more verity when created employee groups Employee Data Uploader - New feature has been added to the data uploader, now all employee related loaders have been assembled under one button “Data Uploader” - New smart uploader has been added “Line Manager Loader”, that allow Admin and HR users to bulk update employees’ line managers Employee Transactions - Now Admin and HR users can add onetime salary transactions (bonus, commission, other deductions, etc.…) to resigned employees Leave Management Setup - New feature to control Carryforward maximum balance - New feature to control Carryforward reset date - New feature added to allow Admin and HR users to control date range for leave request submission. Attendance Tracking - Now user can filter by location and business unite on attendance tracking screen - New smart map has been added to attendance tracking to allow user view satellite view, street view and many more. - Now attendance tracking punches display GEO location name as recorded on google maps Release Notes Announcement - Now system will send an announcement to Admin and HR users with new releases, to notify users with new features and enhancements Reports - New report “User Audit” for Admin users to administer system users and audit last login for each user and number of submitted requests - New report “Attendance Tracking” for Admin and HR users to track every employee’s clock in/out details - New report “Attendance Effect on Leave Balance” for Admin and HR users to track attendance transactions affecting employee’s leave balance - New report “Employee Requests History” for all users to track employee’s requests history Enhancements Attendance Middleware - Enhancing attendance middleware has been enhanced to handle users with (Windows 64bit and Office 32bit) - Enhancing attendance auto import scheduler, to import from multiple sources Attendance Clock In/Out - Now mobile application display shift details while clocking in/out Requests - Enhancing Overtime Request by showing (actual employee’s attendance clock in/out, Shift End Time, and calculated Overtime hours) to employee and approvers - Enhancing Letter request on Mobile application, to allow employees to download their approved letter to their mobile phones Reports - Enhancing Attendance Details Report, location name for clock in/out by mobile application

Last updated on Mar 05, 2025

Release 2.4.3

New Features Best Employee Attendance This innovative feature, accessible via Home >> Dashboard >> Attendance, enables organizations to recognize and reward employees with the best attendance records for a specific month. The system evaluates multiple attendance metrics including: - Number of attended days - Absence rate - Lateness occurrences - Early departure instances - Missed checkout situations - Leave requests frequency - Excuse submissions This comprehensive assessment helps foster a culture of punctuality and reliability within the organization by publicly acknowledging top performers. Reminders on Probation & Contract Expiry • The system now automatically sends advance notifications to Admins, HR personnel, and Managers about upcoming probation periods and contract expirations 30 days before the due dates. This proactive alert mechanism ensures timely preparation of necessary documentation, performance evaluations, and renewal processes, preventing potential legal issues and ensuring continuity of employment Applicant Loader • A new bulk upload functionality has been introduced, allowing Admins, HR, and Personnel users to efficiently import large volumes of applicant data simultaneously. This feature significantly reduces the time required for onboarding new candidates and ensures all relevant information is systematically stored in the system. Requests • Loan Settlement: - Employees can now initiate early settlement of their loans through the system, streamlining the financial management process and providing flexibility for employees who wish to clear their debts ahead of schedule. • Work from Home: - A dedicated request form allows employees to formally submit work-from-home requests, which can then be reviewed and approved by managers. This facilitates remote work arrangements while maintaining proper documentation and tracking. • Leave Encashment: - Employees have the option to convert their unused leave days into cash payments, offering additional financial flexibility while ensuring proper record-keeping for both employees and employers. • Change Shift: - Employees can request temporary or permanent shift changes for specific dates through the system, improving work-life balance and accommodating special circumstances while maintaining operational efficiency. Requests Management • Administrators and HR users now have enhanced control over request visibility across web and mobile applications. They can customize which requests are displayed based on user roles and organizational needs. Additionally, specific user roles can be assigned to each request type, ensuring proper authorization workflows. Attendance Management • A new feature allows organizations to define weekends on various schedules (weekly, semi-monthly, or monthly basis). These weekend definitions can be applied to all shifts under the attendance policy, with options to: - Automatically assign weekends at the beginning or end of the selected period - Flexibly auto assign weekends during the selected period based on operational needs This provides greater flexibility in managing work schedules while ensuring compliance with labor regulations. Employees • A new photo uploader functionality enables administrators, HR and Personnel users to efficiently import employee photos in bulk • A new uploader functionality enables administrators, HR and Personnel users to upload/update line managers Reports • New Attendance Violation List report provides detailed insights into attendance discrepancies, helping managers identify patterns of tardiness or absence that may require attention. Mobile Application • Multiple User Attendance Control, when the same mobile device is used for attendance tracking by multiple users, the system automatically generates a request that must be approved by Admin or HR. This prevents potential attendance fraud and maintains the integrity of time records. • Version Control, a new version control feature ensures all mobile users are running the latest version of the application. When updates are released, users are prompted to update immediately, guaranteeing everyone has access to the most current features and security enhancements. Enhancements Select Employee Group • The employee group selection feature has been enhanced with the addition of Shift Type and Work Group criteria. This allows for more precise targeting of communications, policies, and reports based on specific work arrangements and organizational structures Announcement • The "By Group" feature enables targeted communication to specific employee groups based on department, location, job function, or other custom criteria. This ensures relevant information reaches the appropriate audience without overwhelming other employees Requests • Filtering capabilities have been improved with the addition of period-based filtering, allowing users to quickly locate requests within specific date ranges. This enhancement improves request search accuracy and simplifies historical data analysis Employee Data Uploader • The employee data upload process now includes: - Bulk assignment of employees to Geo Location Types - Addition of specific Location details - Maintenance of attendance policy history through the "Attendance Effective Date" field These improvements ensure accurate tracking of employee locations and proper application of attendance policies over time Employees • The Salary & Financial section has been enhanced to distinguish between total pay elements with direct impact on salary and those with indirect effects. This provides clearer financial reporting and helps employees understand the components of their compensation packages Attendance Tracking • When importing attendance data from ZK DB Files, the system now records: - Attendance machine number - Attendance machine name - Progress tracking for each attendance machine, when import attendance transactions These enhancements improve data traceability and allow administrators to monitor import processes more effectively Payroll Table • The payroll table screen now displays Employee Group and Pay Element Group information, providing clearer visibility into payroll criteria and simplifying the setup process for complex payroll table structures Payroll Management • The setup process for onetime entitlements and deductions has been simplified by adding: - Daily rate selection options - Hourly rate selection options - Custom hours per day configurations - Multiplier settings These enhancements provide greater flexibility in defining pay element rules that may vary based on specific requirements Reports • Attendance Details Report has been enhanced with additional data points and improved formatting for better readability and analytical value

Last updated on Mar 26, 2025

Release 2.4.4

New Features Role & Permission Management ·         Now you can empower your organization with flexible access control, Fawry PayDay provides a powerful Role & Permission Management system designed to help organizations stay secure, efficient, and compliant while remaining flexible enough to adapt to any team structure. ·         With Role & Permission Management, you don’t just control access, you empower your workforce while safeguarding your business. ·         Centralized Role Management o   Default Roles: Predefined roles (Admin, HR, Personnel, Manager, Employee) cover the most common organizational needs right out of the box, and those roles will remain the same, not editable, and you can copy from them when creating new Custom Role. o   Custom Roles: Build tailored roles to match your unique business processes and compliance requirements, and you can do so by clicking on  add button. Define role names in multiple languages, give classification, so the system will help you and define all necessary permissions for selected, assign role data authorization to ensure global compatibility. ·         Data Authorization Made Simple o   Restrict or broaden data visibility to ensure the right people see the right information, by assigning data authorization levels based on: §  Myself: Usually given to Employees to view only their own data §  Myself and Team: Usually given to Managers & Team Leaders to view their own data and their reporting employees’ data §  All: Usually given to Admins, HR, Personnel & Payroll users, this option will allow role assignee to see related data to all employees selected in the Employee Groups ·         Precision Permissions o   Fine-tune permissions with toggle-based controls that are easy to manage yet highly granular for every and each item within the system. o   Eliminate complexity while ensuring compliance and security standards are met. ·         Transparent User Assignment o   Instantly see how many users are mapped to each role. o   Effortlessly adjust permissions or reassign roles without downtime. o   Ensure seamless scalability as your workforce grows.  Request Workflow Customization ·         Now you can design tailored approval workflows in seconds, with bilingual labels, flexible role selection, and employee group targeting. ·         The Add New Workflow experience lets HR and Operations teams assemble the right decision makers from Default & Customized Roles (e.g., Admin, HR, Personnel, Manager, Employee, etc.…) to Managerial Roles (e.g., CEO, Business Unit Manager, Parent Department Manager, Sub-Department Manager, Line Manager, Area Manager and Location Manager) and apply them to specific employee segments. ·         The result:  o   Faster approvals o   Better control o   Clear accountability Request Auto Approver ·         Now you can automate approvals for routine requests, to avoid bottlenecks and delays. ·         The Auto Approve feature empowers HR and Operations teams to define which roles can auto‑approve specific request types without manual intervention. This ensures speed, compliance, and a frictionless employee experience.   Enhancements Enriching User Experience ·        System Performance Enhancements o   Fawry PayDay has been supercharged! We’ve optimized the platform’s core engine to deliver faster response times, seamless navigation, and rock-solid stability. With these enhancements, you can enjoy a smoother, more efficient experience, even during peak usage, so you can focus on what matters most. ·        Quick Access to Attendance Requests o   Now Fawry PayDay has a shortcut to all related attendance requests directly from the Attendance screen. Now you can view and manage requests like Leave, Excuse, Overtime, Mission, Work from Home and Change Shift without navigating away, saving time and improving efficiency. ·         Enhanced Employee Sorting by Employee Code o   We’ve improved several key screens to contain sorting by Employee Code, making it faster and easier to find and manage employee information. The following screens now support this enhancement: §  View Employees: Quickly locate any employee by their Employee code. §  Document Center: Organize employee documents more efficiently. §  Renew Contract: Streamline contract renewals by easily identifying employees. §  Leave Balance: View leave balances sorted by employee code for better management. §  Attendance: Track attendance records more efficiently. §  Schedule: Access and organize schedules quickly based on employee codes.

Last updated on Aug 31, 2025